12/3/06

PROCEDURES FOR THE PROCESSING OF REQUESTS FOR EXTERIOR ALTERATIONS TO THE APARTMENTS AND OR LANAIS AT PANIOLO HALE

1. Owner obtains “Application and Hold Harmless Agreement” from Resident Manager

2. Owner completes application and returns to Resident Manager or ADRC member with plans drawing or pictures.

3. Application is forwarded to ADRC Chairman.

4. ADRC Committee reviews docs and makes a recommendation based on the criteria of maintaining uniform appearance within the project. The ADRC Chairman keeps copy of application package for ADRC file and mails original to board liaison.

If the modification is a major material change then it requires a vote and 75% owner approval and it and will be sent back to the applicant indicating so.

5. Board liaison copies all board members and sends original package to Board President.

6. Board reviews committee recommendation and makes decision.

7. President completes and signs original application.

8. President sends copy of completed application package to requesting owner.

9. President sends original application package to Resident Manager.

10. Resident Manager copies package and places in apartment unit # file.

11. Resident Manager sends original package to Managing Agent (DMI) for permanent storage.

Application Package:

Should contain the following when sent to ADRC Chairman:

1. Application for exterior alterations and hold harmless agreement.

2. Appropriate plans, drawings or pictures for proposed change or addition.

Should contain the following when sent to the AOAO Board Liaison:

1. Application for exterior alterations and hold harmless agreement.

2. Appropriate plans, drawings or pictures for proposed change or addition.

3. Final recommendation notification to the board by the ADRC Committee.

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